Receptionist - Facilities Assistant Barcelona
- nayusabi
- Jornada completa
- Barcelona
- 19/10/2021
- Aviso
Are you ready to switch to a better way of working?
Whether we’re creating brand new, cutting-edge technologies for our customers, or delivering unique, world-class learning and development opportunities for our people, if you make the switch to Epson as a Reception – Facilities assistant, you’ll understand what we mean.
You’ll be part of a global brand. An ethical business with a focus on sustainability and responsibility and a culture that fits the way you work. A place that’s committed to helping you be yourself and achieve your goals.
Reporting to the Facilities Controller, the Receptionist – Facilities assistant will be responsible for providing a fully professional Reception service and administration elements and duties.
The role may require providing support for the local Facilities Team. The balance of the role is approximately 80% on Reception and 20% on administrative duties.
The position is based out of our Barcelona office.
Key responsibilities
- Meet & greet guests/visitors, ensuring proper recognition; registration & allocation of appropriate badge/access control; prompt call to Epson host; basic introduction to the floor facilities; drinks offered & be available to answer any questions
- Telephone/Switchboard services providing prompt answering of Reception/Switchboard telephone services, message taking, ensuring accurately & timely call transfer or answers to inquiries
- Deal with Reception email (Microsoft Outlook) & fax correspondence ensuring answers or redirection as appropriate
- Support proper meeting room bookings & arranging hospitality as requested
- Handle accurate distribution of incoming & outgoing letters & parcels via appropriate services, maintaining accurate records for tracking & invoice processing
- Ensure accuracy of the phone system information with regular updates & routine audits
- Be prepared to support the general Facilities department as required i.e. meeting room setting, reception set up & shut down at the end of the day, first point of contact for contractors & vendors etc.
Facilities
- Assist Facilities team with creating NTPOs via SAP, providing back up to other team members, accurate invoice & PO processing to ensure prompt payment for services procured
- Assist with the setup of rooms for training, meeting, hospitality, local events etc. ensuring the rooms are available & set up according to customer requirements
- Maintain Facilities storage areas to ensure safe & proper control of company assets/Inventory
- Ensure Stationery & office supplies are controlled & approved replacement items are ordered, stored & distributed
- Support accurate & up to date car fleet administration, providing reports requested by management & local HR/ Finance departments. Support new car lease contracts & proper return/disposal of leased vehicles
- Assist & support travel administration, monitor & documenting travel activity to ensure accurate management reporting. Provide local support for Travel initiatives, preferred hotels & services
- Ensure accurate & correct use of Postal & Courier services, ensuring appropriate services are used, accurate processing, invoice checking & proper allocation of costs to internal departments
- Administer the Stock Warrant / Internal Order process for acquiring Epson products, ensuring proper processes
Experience, knowledge and skills
- At least 2-3 years’ experience working in a Front of House capacity
- Experience of working within a multinational company and understanding international business environment
- Fluent in Spanish & English Language, written & spoken
- Some knowledge of Health & Safety legislation, procedures and working with them will be advantageous
- Previous experience of SAP / SAP BW highly desirable
- Good Microsoft Office skills, in particular Excel
- Excellent interpersonal and written & verbal communication skills
- Ability to work to agreed deadlines
- Driving License
In return, we offer a competitive salary, a wide range of excellent benefits and lifestyle perks. Plus, the support you need to develop yourself - in your role, and in your career.
To find out more about making the switch, and to view our excellent CSR and green credentials, please visit our web site: www.epson.eu.
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Tipo
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