Office Assistant / Receptionist

Are you thinking of a job change? You deserve a company that really cares about its talent.

We’re thinking of highly committed professionals who look forward to become a part of a TOP Employer-awarded state-of-the-art tech company.

At Allianz, we are looking for a Receptionist & Executive Assistant to join our newly established branch based in Barcelona City Center (Aragó, 295).

Allianz Technology is the internal IT division of the Allianz Group worldwide.
At the Global Delivery Network, we are responsible for providing end-to-end IT solutions for our several business organizations across the globe.

Reporting directly to the local CEO, this position is a unique opportunity to work in a fast-paced, multinational environment with a strong focus on best practices. The job requires proper communication and alignment with all stakeholders.

• Provides full coordination support to the Head of Branch as personal assistant. (calendar management, expense management, supporting with Power Point presentations)
• Provides support for business visits, hotel booking and protocol planning.
• Reception management for all guests such as vendors, suppliers, candidates, employees etc.
• Office management, to liaise with facility management provider.
• Distributes mail within the building (parcels and beyond).
• Office material management for the entire branch. Trains employees how to get the material and is the go-to person for questions.
• Calendar management: Ensuring calendars are up-to-date and proactively rescheduling as per the availability of the other participants to ensure there are no conflicts in meetings.
• Logistics support: Timely arrangements of all travel and accommodation as required.
• Scheduling of recurring meetings: monthly one to one, half yearly performance review, team meetings and preparation slots and post processing of notes: MoMs when required.
• Meeting room bookings across locations for meetings, workshops along with taking care of overall meeting arrangements incl. visitor registrations.
• Prepares meeting agendas for one time meetings and recurring agenda topics.
• Actively manages internal presentations and expenses control.
• Actively drives and follows-up on tasks resulting from various workshops and management meetings.
• University degree, preferably in IT or akin sciences.
• At least 2 years’ experience in Executive assistance.
• Experience working with C-level management layers.
• Experience in handling MS Outlook Calendars.
• Excellent performance in Microsoft Office tools, especially in Excel & Word.
• Excellent soft skills.
• Outstanding speaking and writing skills in English (min. C1-CAE). Proficiency in Spanish is mandatory. Intermediate level of German (B2-onwards) will be a plus.
• Experienced in working in a global international culture.

At the core of the Group’s strength lies digitalization and its promise of growth opportunities through a ‘digital by default’ strategy. Allianz Technology SE is the principal driver behind transforming Allianz into a digital group – a quest to which nearly 7,500 Allianz Technology SE employees around the globe have committed themselves. Allianz Technology SE equips the Group with the most cutting edge digital solutions in the industry, bringing Allianz to the fingertips of its customers. At Allianz Technology SE , innovation is more than a buzzword; it is the business of the day, every day.